The Ultimate Buyer’s Guide to Office Copy Paper: Weight, Brightness, and Best Use Cases
Choosing the right office copy paper may seem simple, but it can have a big impact on your business productivity, printing quality, and cost efficiency. With a wide variety of weights, brightness levels, and finishes available, understanding the differences between paper types helps you make the best choice for your office, retail, or restaurant environment.
This guide from MilaMima, a trusted Canadian supplier of office supplies, will walk you through the essential factors to consider when selecting copy paper for your Canadian business.
Paper Weight (GSM)
Paper weight is measured in grams per square meter (GSM). The standard office copy paper weight is 75–80 GSM, which works well for everyday printing, copying, and faxing. Heavier paper, such as 90–100 GSM, feels more premium and is ideal for reports, presentations, or marketing materials. Using the correct weight helps prevent paper jams, ensures smooth printing, and creates a professional look for all your documents.
Brightness and Whiteness
Brightness refers to how much light the paper reflects, while whiteness refers to the visual appearance of the paper. Standard office copy paper has brightness levels around 92–96%, which provides crisp, clear text and good contrast for images. Higher brightness levels make colors pop on printed charts or flyers. Choosing the right brightness ensures readability and gives your business materials a professional appearance.
Paper Finish and Texture
Most office copy paper has a smooth finish, which is ideal for inkjet and laser printers. Some specialty papers offer a slightly textured or matte finish for higher-end presentations or creative printing. Smooth, high-quality paper reduces wear on printer components and ensures consistent print quality. Always check that your chosen paper is compatible with your printer type.
Environmental Considerations
Eco-conscious businesses may choose recycled paper or FSC-certified options to reduce environmental impact. Using sustainable paper products demonstrates corporate responsibility and appeals to customers who value green practices. MilaMima offers high-quality, environmentally friendly copy paper that meets Canadian standards.
Choosing Paper for Different Office Needs
- Everyday Printing: Standard 75–80 GSM paper is perfect for memos, invoices, and internal documents.
- Presentations and Reports: Use 90–100 GSM premium paper for a professional feel and crisp print quality.
- Marketing Materials: High-brightness paper enhances images and logos for flyers, brochures, or menus.
- Multi-Purpose Use: Medium weight, high-brightness paper works well for both internal and client-facing documents.
Pro Tips for Canadian Businesses
- Buy in Bulk: Stocking sufficient paper reduces last-minute orders and keeps operations running smoothly.
- Check Compatibility: Ensure paper weight and size are suitable for your printers and copiers.
- Store Properly: Keep paper in a cool, dry area to prevent curling, warping, or moisture damage.
- Use Trusted Suppliers: Purchasing from a reliable Canadian supplier like MilaMima guarantees consistent quality and reduces printer issues.
By considering weight, brightness, finish, and sustainability, you can choose the best office copy paper for your business. High-quality paper enhances printing performance, creates professional documents, and helps maintain a smooth workflow in your office or retail environment.
