How to Choose the Best Copy Paper for Your Office Needs
Choosing the right copy paper is more than just picking a brand off the shelf. The paper you use affects print clarity, printer performance, and even cost efficiency. Whether you're running a corporate office, a school, or a home workspace, understanding paper types, weight, and brightness can help you make the best decision for your printing needs.
Why Paper Quality Matters
High-quality copy paper ensures smooth feeding through printers and copiers, reduces paper jams, and produces clear text and images. Poor-quality paper can cause smudging, tearing, or stuck sheets, leading to wasted time and higher printing costs.
Paper Size Options
Common sizes include:
- 8.5 x 11 inches (Letter size): Standard in North America for everyday office use.
- A4 size: Common in international offices and printers.
Make sure to choose the size compatible with your printer or copier for best results.
Paper Weight and Brightness
Weight (lbs)
Paper weight affects thickness and durability. 20lb is standard for everyday printing and copying. Heavier paper, such as 24lb or 28lb, is ideal for presentations or professional documents.
Brightness
Brightness measures how white the paper appears. Higher brightness (90–100) ensures sharper text and clearer images. It also improves readability, particularly for graphics, colored text, or presentations.
Multipurpose vs Specialty Paper
- Multipurpose paper: Ideal for printing, copying, scanning, and faxing.
- Recycled paper: Eco-friendly option for daily use.
- Presentation paper: Heavier and brighter, perfect for client-facing documents.
Buying Paper in Bulk
For offices, buying paper in bulk is both cost-effective and convenient. Large packs or cases reduce the per-sheet price, minimize reordering, and ensure your office never runs out during peak periods. Proper storage — cool, dry, and away from sunlight — keeps the paper in perfect condition.
Why Choose MilaMima Copy Paper
MilaMima provides high-quality 8.5 x 11 copy paper for Canadian businesses. Our multipurpose paper is suitable for copiers, laser printers, and inkjet printers. Bulk options and fast shipping make it easy to maintain steady office operations without interruptions.
